Arrival Times and Airports

Where to get an Airline ticket

Flight Quote Form

VERY IMPORTANT ! Before purchasing an airline ticket:

1 Complete the deposit form get your confirmation from us. The confirmation means you have been accepted.Do not purchase a ticket until Explore America Tours. has notified you that you are confirmed for the tour.

2. Complete the permission forms.  You need permission form host family, exchange agency, school and natural parents before purchasing flights

Who will meet me at the airport?

 

Explore America Tours, Inc. staff will be at the airport and transfer you to meet the group at the hotel. The same staff will make sure you get back tot eh airport for your return flights.  If you arrive long after our meeting times, or long before, you may have to transfer to the hotel on your own. If your flight times differ from our meeting times, call for more information.

 

Do I need to arrive at any specific time?

 

We ask that arrive at the tour beginning point between certain times see each tour description page for airports and times. On the return flight day, that you arrange a ticket to depart in the morning or early afternoon.  If you arrive long after after meeting times, or long before, you may have to transfer to the hotel on your own. If your flight times differ from our meeting times, call for more information. If you leave before our departure time, you may miss breakfast.

 

What happens if I miss my flight or it is cancelled?

If the airline cancels your flight, and it is their fault, their have to provide you another flight, and/or pay your expenses.

If you miss your plane the plane and it is your fault, your airline may charge you extra to rebook it.  You will be responsibly for paying and extra costs yourself.

If you plane is delayed due to weather, the airlines will not pay for any extra costs you experience, and do not have to do anything other than offer you a seat later.  You may incur additional costs for hotels, etc.

If I arrange my own ticket, how do I get the information to you?

 

If you registered on line, you will log back in and enter your flight information, or you may fax or email us a copy of your ticket. We need all of your flight numbers, arrival and departure times. We also need your airline confirmation code or ticket number . If we have not received this information from you 3 weeks before the tour begins, we may not be able to meet you at the airport.

Arrival Times

Arrivals: We meet students at the airport and transfer them to the hotel.  If you arrive earlier than listed times, you may have to wait for us.  If you arrive too much later than listed times, we may not be waiting at the airport for you (but we will still arrange a get you to the hotel). Each tour description page lists the airport and arrival times.  If there is a choice, we think it is better to be too early rather than late.

Departures:  If you are departing earlier than listed times, we will arrange to get you to the airport, but may not be able to help you check in.  If you are departing later than listed times, you will have to go to the airport early, and there will not be anyone around should your have trouble. Given a choice we suggest earlier flights rather than later (except for hawaii)

If you are planning to arrange your own tickets to join a tour, please note the arrival and departure airports for each tour are listed on each tour description page.

Students may not arrive earlier or stay later later than tour dates and times on the tour description page without prior written consent from their exchange organization.

Should you need assistance, please call us.

VERY IMPORTANT ! Before purchasing an airline :

1 complete the deposit form get your confirmation from us.  The confirmation means you have been accepted.

2. complete the permission forms.  Do not purchase a ticket until Explore America Tours. Inc. has notified you that you are confirmed for the tour.

How to buy a Ticket

You may purchase a ticket yourself online, or with a local travel agency, or with us.

You may want to check prices yourself. It is the fastest way to see all the available options. 

    • Kayak.com While this is our favorite site - please use caution in choosing which site to actually book as opposed to compare prices.

In addition to each airline's own site( always a good choice), we recommend the following reputable web sites.

     

    We do not recommend dealing with

    • www.priceline.com (customer service issues)
    • http://www.cheapoair.com (student complaints deceptive pricing as well as customer service issues)
    • www.expedia.com (US website will not allow purchase by those under 18 - foreign sites like expedia.de still seem to work)
     

Southwest airlines tickets need to be researched on their own website only. 


Please verify you have selected the correct airports.  Some tours begin and end in different cities.  Travelocity, Orbitz and others can all give you a round trip price for this type of ticket by selecting "multi-city or "multiple destinations", but we suggest purchasing directly from the airline websites.

Should you wish Explore America Tours. Inc. to conduct a search for discount tickets on your behalf, please complete the following form and press the "send" button to forward your request to our flight office. We will search for airfares and either telephone or email the information to you. Please note that this is a complimentary service offered by Explore America Tours. Inc. and we cannot guarantee airfares.  Payment must be made to airlines directly, as we do not sell airline tickets.

It is important to note that airline tickets are non-refundable once payment has been made. Please make certain that you have been confirmed for the tour by Explore America Tours. Inc. and that you have permission to travel from your host organization before purchasing an airline ticket.   Also verify the dates of travel and that you are flying inside the required times.

Note that many airlines may have checked baggage fees.  Checked luggage is always limited to 23 kilos/ 50 pounds before excess fees are accessed.

FLIGHT QUOTE FORM

First Name
Last Name
Telephone Number
Email Address
Fax number
Tour choice:
* The Western Explorer makes a great combination with The California Explorer II, or East Coast Explorer II. Take 2 trips, with 1 airline ticket!
Departure city and airport
Return city and airport

 

Explore America Tours, Inc.
4924 Bal boa Blvd, #287
Encino, CA 91316
Toll Free: 1.800.999.7567
Telephone: 1- 818-995-8729


Email: tours@explore-america.com